VC Objective 2: Continuously integrate SLOs, SUOs, Student Success Outcomes, Program Operating Outcomes, and meaningful analysis of data into the program review process.
VC Strategic Goal 1: Continuously improve educational programs and services to meet student, community, and workforce development needs.
VCCCD Board Goal: 1) Provide Access and Student Success, and 2) Maintain Instructional Quality within Budgetary Limits
# | Action Steps | Responsible Party | Timeline | Progress |
---|---|---|---|---|
2.1 | Modify program review template and calendar per suggestions from Program Review Process Subcommittee | VP of Business Services, Dean of Institutional Effectiveness | July 2012 | Competed |
2.2 | Finalize planning parameters, including list of any programs being considered for discontinuance, for use in 2012 program review process; present planning parameters to College Planning Council; email planning parameters document to campus | Executive Team | August 2012 | Completed |
2.3 | Create sample program review for instructional area | VP of Business Services, Dean of Institutional Effectiveness, Department Chair for Art | August 2012 | Completed |
2.4 | Complete sample program review for service area | VP of Business Services, LRC Supervisor | August 2012 | Completed |
2.5 | Identify dates for program review meetings at the division level | Deans | August 2012 | Completed |
2.6 | Train department chairs, coordinators, and deans on revised program review document and process | VP of Business Services, Dean of Institutional Effectiveness | August 2012 | Completed |
2.7 | Create links on program review website for faculty and staff to access program review data | VP of Business Services | August 2012 | Completed |
2.8 | Create program review templates for instructional and service | VP of Business Services, LRC Supervisor | August 2012 | Completed |
2.9 | Provide faculty and staff with support in accessing and analyzing data and in completing program review documents | VP of Business Services, Dean of Institutional Effectiveness, Deans, LRC Supervisor | September 2012 | Completed |
2.10 | Conduct program review meetings at the program, department, or service level to discuss student learning, create initiatives and close the loop on initiatives from the prior year | Programs, departments, and services | September 2012 | Completed |
2.11 | Complete program review documents | Programs, departments, and services | September - October 2012 | Completed |
2.12 | Conduct initial program review meetings at the division levels to review preliminary initiatives and discuss opportunities for collaboration on initiatives | Programs, departments and services program review facilitators | October 2012 | Completed |
2.13 | Conduct final program review meetings at the division level to present final initiatives in relation to student learning and prioritize final initiatives | Programs, departments and services, program review facilitators | October 2012 | Completed |
2.14 | Prepare final initiatives spreadsheets | Deans | October 2012 | Completed |
2.15 | Present program review summaries to College Planning Council, including status of prior year's initiatives and presentations on program discontinuance | Deans, Faculty (for any programs being considered for discontinuance) | November 2012 | Completed |
2.16 | Hear any program review appeals | College Planing Council | November 2012 | N/A |
2.17 | Forward requests for resources to appropriate committees for further prioritization | VP of Business Services, Dean of Institutional Effectiveness | November 2012 | Completed |
2.18 | Meet, discuss, and prioritize initiatives at the committee level | College Budget Council, Faculty Staffing Priorities, Committee, Classified Staffing Priorities Committee, Technology Committee, Facilities Oversight Group | November 2012 | Completed |
2.19 | Discuss program review process and gather input on revisions for the next cycle | College Planning Council | November 2012 | Completed |
2.20 | Gather input from department chairs and coorindators and from deans on program review process | Dean, Institutional Effectiveness | November 2012 | Completed |
2.21 | Present final prioritized initiatives to College Planning Council | Executive Team | November 2102 | Completed |
2.22 | Notify programs, departments, and services which received funding through the program review process | VP of Business Services, Co-Chairs College Planning Council | December 2012 | Completed |
2.23 | Post all program review documents, including program reviews, presentation data, initiatives spreadsheets on college website | Dean of Institutional Effectiveness, LRC Supervisor | December 2012 | Completed |
2.24 | Conduct Program Review survey to evaluate process | Dean of Institutional Effectiveness | December 2012 | Completed |
2.25 | Complete annual program review report and post to website | Dean of Institutional Effectiveness | January 2013 | Completed (need to post) |
2.26 | Move program review process to TracDat | VP of Business Services, Dean of Institutional Effectiveness, TracDat Facilitiator | Summer 2013 | In process |
2.27 | Improve process by which faculty access program review data | VP of Business Services, Dean of Institutional Effectiveness | Summer 2013 | In process |
2.28 | Receive additional training from Nuventive (TracDat) personnel | TracDat Facilitator | Summer 2013 | Completed |